Candidate intake
Resumes, applications and documents turned into clean records in your ATS.
Custom software for staffing and recruiting firms.
Recruiters should be talking to people. Instead they retype resumes, chase timesheets and track expiring credentials in spreadsheets. We build systems that take that work off their plate.
Common problems
Where the time usually goes.
Today
- Resumes get retyped into the ATS
- Timesheets don't match
- Credentials expire unnoticed
With the system
- Software reads resumes and applications and fills in candidate records for a recruiter to check.
- Hours get checked against the assignment and the client's rules before payroll and billing run.
- Licenses, certifications and paperwork are tracked, with reminders well before anything lapses.
What we can build
Examples for your kind of organization.
Every project starts by looking at how your team actually works, so yours may look different.
Onboarding paperwork
One guided flow for forms, signatures and documents, with nothing missing at the start date.
Credential tracking
Every license and certification in one place, with renewal reminders.
Timesheets to payroll and billing
Approved hours flow to payroll and invoices without retyping.
Client reporting
Fill rates, time to fill and spend, sent to each client automatically.
Recruiter assistant
Draft outreach and summaries from your own candidate notes, for a recruiter to send.
Handled with care
What we watch for.
Hiring decisions are regulated, and some places regulate AI in hiring directly, such as New York City's rules on automated employment decision tools. We design for recruiters to make the decisions and check the rules where you hire. This isn't legal advice.
Related problems
Common places to start.
Retyping the same information
An order arrives by email. Someone types it into one system, then another, then a spreadsheet. It's slow and dull, and mistakes are easy to make.
Read moreMessy client onboarding
You just won the work. Now come the forms, follow-ups and handoffs. It's your client's first real experience of you, and it often feels like chaos.
Read moreReports built by hand
Every month, someone exports from four systems, pastes it all into a spreadsheet and fixes what looks wrong. By the time it's ready, the numbers are old.
Read more
FAQ
Common questions.
Will AI decide who gets hired?
No. We build tools that organize, draft and remind. Recruiters and hiring managers make the decisions.
Do we replace our ATS?
Usually not. We connect it to payroll, billing and the gaps it leaves.
Partner with Inkwell
Tell us where the time goes.
A few sentences is plenty. We'll tell you honestly whether custom software makes sense.