Proposal builder
Project sheets, resumes and past work assembled into a draft for review.
Custom software for architecture and engineering firms.
Your people bill by the hour, but too many of those hours go to proposals, staffing spreadsheets and invoices. We build the systems that give that time back.
Common problems
Where the time usually goes.
Today
- Proposals start from a blank page
- Nobody knows who's free next month
- Invoices wait on timesheets
With the system
- AI drafts from your past proposals, resumes and project sheets, so a principal edits a strong first version.
- A live staffing forecast replaces the spreadsheet everyone edits differently.
- Hours get checked against each contract and turned into invoices on time.
What we can build
Examples for your kind of organization.
Every project starts by looking at how your team actually works, so yours may look different.
Staffing forecast
Who is booked, who is free and which projects are at risk.
Time to invoice
Hours checked against contract terms and billed without retyping.
Project health
Budget, fee spent and milestones, with early warnings.
Firm knowledge search
Find past details, specs and answers from your own documents.
Client updates
Status, approvals and files without the email back-and-forth.
Handled with care
What we watch for.
AI can assemble proposals and track hours. It doesn't make design decisions. Anything that affects a design or a stamped deliverable stays with your licensed professionals.
Related problems
Common places to start.
Slow quotes and proposals
A customer asks for a price. Days later, after hunting through old files and asking around, you send it. Sometimes they've already moved on.
Read moreReports built by hand
Every month, someone exports from four systems, pastes it all into a spreadsheet and fixes what looks wrong. By the time it's ready, the numbers are old.
Read moreSpreadsheets running the business
Someone built it years ago. It works, mostly. Now the business depends on it, and only one person fully understands it.
Read more
FAQ
Common questions.
Do we replace our project accounting software?
Usually not. We build around it and connect it to the tools your team actually uses day to day.
Where should a firm start?
Often proposals or staffing. Both take senior time and pay back quickly.
Partner with Inkwell
Tell us where the time goes.
A few sentences is plenty. We'll tell you honestly whether custom software makes sense.