Order and invoice intake
Supplier and customer documents read and matched to your item and price records.
Custom software for retail and consumer goods.
Every retailer, distributor and supplier sends information a different way. We build the systems that read it, reconcile it and keep pricing, inventory and deductions straight, with your team approving what matters.
Common problems
Where the time usually goes.
Today
- Supplier and retailer paperwork arrives in every format
- Deductions and chargebacks eat margin
- Reporting means logging into five portals
With the system
- Purchase orders, invoices and spec sheets get read and entered for a person to confirm, instead of retyped.
- Retailer deductions get matched to the order, the promotion and the proof, so disputes go out while they still count.
- Sell-through, inventory and promotion results come together in one view, on a schedule.
What we can build
Examples for your kind of organization.
Every project starts by looking at how your team actually works, so yours may look different.
Deduction and chargeback recovery
Each deduction matched to its order and promotion, with the dispute drafted for review.
Pricing and promotion tracking
Price changes and promotions tracked from approval to the shelf.
Retailer portal reporting
Numbers pulled from retailer portals into one report your team trusts.
Product data
Item details, images and specs kept consistent across every channel.
Store and field requests
Requests from stores and reps routed, tracked and closed.
Handled with care
What we watch for.
If your systems handle card payments, PCI DSS applies. We keep card data out of the software we build by relying on your payment provider, and limit access to customer data to the steps that need it.
Related problems
Common places to start.
Documents piling up
Contracts, forms, invoices, reports. The information your business needs is locked inside PDFs, and someone has to read each one.
Read moreReports built by hand
Every month, someone exports from four systems, pastes it all into a spreadsheet and fixes what looks wrong. By the time it's ready, the numbers are old.
Read moreInvoices processed by hand
Invoices arrive by email, PDF and sometimes paper. Someone opens each one, types it into accounting, hunts for the purchase order and chases an approval. Month-end is a crunch every time.
Read more
FAQ
Common questions.
Do we have to replace our ERP or commerce platform?
Usually not. We build around Shopify, NetSuite, SAP or whatever you run, and connect the gaps.
Where should we start?
Often deductions or order intake. Both are frequent, measurable and easy to review.
Partner with Inkwell
Tell us where the time goes.
A few sentences is plenty. We'll tell you honestly whether custom software makes sense.