Group and event quoting
Draft proposals from availability, rates and past events, reviewed before sending.
Custom software for hospitality and travel.
Group requests, guest messages, vendor invoices and property reports still run through inboxes and spreadsheets. We build the systems that keep them moving, so your team spends more time with guests.
Common problems
Where the time usually goes.
Today
- Group and event requests take days to quote
- Every property reports differently
- Vendor invoices pile up at month end
With the system
- Requests get read, checked against availability and turned into a draft proposal for a person to send.
- Numbers from each property and system come together in one view.
- Invoices matched to orders and contracts before anyone approves payment.
What we can build
Examples for your kind of organization.
Every project starts by looking at how your team actually works, so yours may look different.
Guest request routing
Messages sorted and sent to the right team, with replies drafted.
Multi-property reporting
Occupancy, revenue and costs across properties in one place.
Vendor invoice matching
Invoices checked against orders and contracts.
Staff tools
Simple apps for checklists, handovers and maintenance requests.
Knowledge search
Answers from your policies and property details, with sources.
Handled with care
What we watch for.
Guest data and card payments come with privacy rules and PCI DSS. We keep card data with your payment provider, limit access to guest information to the steps that need it, and work within your brand and franchise standards.
Related problems
Common places to start.
Slow quotes and proposals
A customer asks for a price. Days later, after hunting through old files and asking around, you send it. Sometimes they've already moved on.
Read moreReports built by hand
Every month, someone exports from four systems, pastes it all into a spreadsheet and fixes what looks wrong. By the time it's ready, the numbers are old.
Read moreInvoices processed by hand
Invoices arrive by email, PDF and sometimes paper. Someone opens each one, types it into accounting, hunts for the purchase order and chases an approval. Month-end is a crunch every time.
Read more
FAQ
Common questions.
Do we replace our property management system?
Usually not. We connect to it and handle the work around it.
Where should we start?
Often group quoting or multi-property reporting. Both are frequent and easy to measure.
Partner with Inkwell
Tell us where the time goes.
A few sentences is plenty. We'll tell you honestly whether custom software makes sense.