When the books are always a month behind.
Receipts sit in email. Card charges wait for someone to say what they were. Your bookkeeper spends half the week chasing people for answers instead of keeping the books.
How you know it's time.
- Uncategorized transactions pile up in your accounting software.
- Receipts get chased weeks after the purchase.
- The same questions go to the same people every month.
- You find out where the cash went after the month is over.
It isn't anyone's fault.
Bookkeeping needs context the bookkeeper doesn't have: what a charge was for, which job it belongs to, whether a receipt exists. The rules built into accounting software handle the obvious cases and miss the rest. So questions pile up and the books fall behind.
What the work looks like.
-
1
Suggest categories, with reasons
The system proposes a category and job for each transaction from your past entries and rules, and shows why. Your bookkeeper accepts or corrects in bulk.
-
2
Match receipts automatically
Receipts forwarded by email or snapped on a phone are matched to charges by amount, date and vendor.
-
3
Ask the right person, once
When something is unclear, the system asks the person who made the purchase, in plain words, and files the answer with the transaction.
-
4
Prepare, then hand over
Reconciliations are prepared and open questions queued. Your accountant or bookkeeper reviews and approves everything before it's final.
Common questions.
Are you an accounting firm?
No. We build the software. Your accountant or bookkeeper keeps the books, makes the judgment calls and gives the advice. We make their work faster.
Will it change our books without asking?
No. It suggests and prepares. Entries become final only when your bookkeeper or accountant approves them, and every change is logged.
Does it work with QuickBooks?
Yes, and with NetSuite and most other accounting systems. Our QuickBooks integration page covers what's possible.
Should we build this or buy a tool?
Often a good off-the-shelf tool is enough, and we'll say so. Custom makes sense when your books follow jobs, locations or entities that generic tools can't track. Our guide to custom versus off-the-shelf walks through the choice.
Does this sound like your team?
Tell us what's going on. A few sentences is plenty.