Invoices from your job or order system
Finished work becomes a draft invoice in QuickBooks with the right customer and items.
QuickBooks integration
Connect QuickBooks to the rest of your business.
QuickBooks keeps your books clean and your accountant happy. We build the connections around it, so invoices, bills and customers stop getting typed in twice.
Keep it, then extend it
What QuickBooks does well, and where teams outgrow it.
Where QuickBooks shines
- Everyone already knows itYour bookkeeper, outside accountant and auditors know QuickBooks, which keeps month-end simple.
- Solid core accountingInvoicing, bills, bank feeds, bank rules and reconciliation cover the daily work well.
- Approvals and reminders in AdvancedQuickBooks Online Advanced adds custom workflows for reminders, approvals and notifications on invoices, bills and purchase orders.
Where teams hit the limits
- Operations live elsewhereJobs, projects, inventory and sales happen in other tools, and someone copies the totals into QuickBooks.
- Bills arrive as PDFsVendor invoices land in inboxes and get keyed in one line at a time.
- Reports stop at the booksMargin by job, customer or product needs data QuickBooks doesn't hold, so those reports get built in spreadsheets.
What we build around it
Connecting QuickBooks to the rest of your work.
Bills read from email
Vendor invoices are read, coded and entered as bills for a person to approve.
Customers in sync with your CRM
New and changed customers stay matched, so nobody cleans up duplicates at month-end.
Payments matched to open invoices
Payments collected in other systems get applied to the right invoice.
Job and project profit reports
Costs from QuickBooks combine with hours and materials from your other tools.
QuickBooks Desktop connections
For companies still on Desktop, a connection that runs alongside it on a Windows computer you control.
Before we start
How access works.
Someone with admin access to your QuickBooks Online company approves the connection through Intuit's secure sign-in, and it can be disconnected at any time. We build and test against a free Intuit test company first, never your live books. Intuit limits how often software can read from each company and meters some reading through its App Partner Program, so we design connections to read only what they need. QuickBooks Desktop works differently: connections run through Intuit's Web Connector on a Windows computer that can reach your company file.
Related problems
Common places to start.
Retyping the same information
An order arrives by email. Someone types it into one system, then another, then a spreadsheet. It's slow and dull, and mistakes are easy to make.
Read moreInvoices processed by hand
Invoices arrive by email, PDF and sometimes paper. Someone opens each one, types it into accounting, hunts for the purchase order and chases an approval. Month-end is a crunch every time.
Read moreReports built by hand
Every month, someone exports from four systems, pastes it all into a spreadsheet and fixes what looks wrong. By the time it's ready, the numbers are old.
Read more
FAQ
Common questions.
Do we have to move off QuickBooks?
Usually not. Many mid-size companies run well on QuickBooks Online once the double entry around it is gone. If you have truly outgrown it, we will say so.
Will this break when QuickBooks updates?
QuickBooks Online changes often. We use Intuit's supported connection, follow its developer notices and add checks that alert us early if something stops matching.
We're still on QuickBooks Desktop. Can you connect to it?
Yes, through Intuit's Web Connector, which runs on a Windows computer with access to your company file. Intuit stopped selling several Desktop editions to new US customers in 2024 (Enterprise is still sold), so we can also help plan a later move to Online.
Sources
- Intuit: App Partner Program FAQ
- Intuit: API call limits and throttles
- Intuit: Platform service fees (Core vs CorePlus)
- Intuit: API classification for the App Partner Program
- Intuit: Introducing the Intuit App Partner Program
- Intuit: Use workflows in QuickBooks Online Advanced
- Intuit: Get started with QuickBooks Web Connector
- Intuit: QuickBooks Desktop stop-sell update
Facts checked against the vendor's own documentation, November 2026. Names are trademarks of their owners. Inkwell is independent and not affiliated with these companies.
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Tell us how you use QuickBooks today.
A few sentences is plenty. We'll tell you what we'd connect first, and whether a ready-made app already does the job.