When month-end close eats half the month.
The books close on the tenth, if things go well. The first week goes to exports, reconciliations and chasing explanations. Leaders get last month's numbers while they're already deciding next month.
How you know it's time.
- Close takes longer than leadership wants, every month.
- Reconciliations live in spreadsheets with manual tick marks.
- Variance explanations get chased by email at the last minute.
- Operating numbers and the ledger never quite agree.
It isn't anyone's fault.
Close depends on numbers from systems finance doesn't own: payroll, inventory, project tools, the CRM. Each export is a small manual job, and the checks live in one person's spreadsheet. Close software helps with the checklist, but it can't fix the handoffs between systems.
What the work looks like.
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1
Pull the numbers on a schedule
Balances and activity flow in from accounting and your operating systems while the month runs, not all at once on day one.
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2
Prepare the reconciliations
The system matches accounts against bank, subledger and operating records and lists only the differences, each with the transactions behind it.
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3
Draft the variance notes
For movements past your thresholds, AI drafts a plain explanation from the underlying activity, linked to the source. Account owners correct or confirm.
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4
Controller reviews and signs off
Nothing posts on its own. Proposed entries and notes wait for review, and every change is recorded for audit.
Common questions.
Will AI make accounting judgments?
No. It prepares, matches and drafts. Your controller and team make the calls, approve entries and own the numbers.
Do we need new accounting software?
No. We work with what you run, including NetSuite, SAP, Dynamics 365 and QuickBooks.
What will our auditors think?
Every reconciliation keeps its source data, who reviewed it and when. We design the controls with your finance lead so they fit what your auditors already expect.
Where should we start?
With the reconciliation or report that eats the most hours each month. One faster step beats a plan to redo everything. For the management reports that come after close, see reports built by hand.
Does this sound like your team?
Tell us what's going on. A few sentences is plenty.