New hires set up everywhere
A completed hire creates accounts, equipment requests and onboarding tasks in your other systems.
Workday integration consulting
Connect Workday to the rest of your business.
Workday holds your people records, and often your finance. We build the connections and tools around it, so a hire, a move or a departure reaches every system that needs to know without anyone retyping it.
Keep it, then extend it
What Workday does well, and where teams outgrow it.
Where Workday shines
- One record for each workerJobs, managers, pay and organizations live in one place that HR and finance both trust.
- Approvals built into every processBusiness processes route hires, changes and expenses through approval steps, including chains that climb the management line.
- No-code imports and exportsEnterprise Interface Builder lets an administrator set up simple inbound and outbound file integrations without programming.
Where teams hit the limits
- Changes still get retyped downstreamScheduling, badge, project and local systems each need the same worker change, and someone sends it by email or spreadsheet.
- Simple exports hit their limitsFile-based exports suit simple jobs, but matching records across systems, handling errors and branching logic need more than a wizard.
- Requests start outside WorkdayOffer details, new-hire paperwork and manager requests arrive by email and as documents, and HR keys them in.
What we build around it
Connecting Workday to the rest of your work.
Departures closed out cleanly
A termination starts access removal and final steps across systems, with a record of each one.
Worker changes kept in step
Job, manager, location and cost center changes flow to scheduling, project and badge systems.
Documents read into requests
Offer letters, forms and certifications are read and their details prepared for HR to review.
Approvals that don't stall
Managers get reminders by email or chat for Workday tasks waiting on them, so hires and changes keep moving.
Headcount reports across systems
Workday numbers combined with project, finance and scheduling data in one scheduled report.
Before we start
How access works.
Your Workday administrator creates an integration system user: an account for software only, set so it can't sign in to screens, and placed in an integration system security group whose permissions cover only the data the connection needs (see Workday's setup steps). The admin then registers the connection in Workday, which can be revoked at any time. Workday may slow or reject requests when a tenant is busy and runs only a handful of integrations at once, so we schedule jobs away from the top of the hour and retry with care. We build and test in a sandbox tenant before anything touches live worker data.
Related problems
Common places to start.
New hires lost in week one
The new hire shows up Monday. The laptop isn't ready, half the accounts don't exist and the manager is in meetings. They spend the week reading a handbook nobody has updated in two years.
Read moreSchedules built by hand
A supervisor sits with a whiteboard, three spreadsheets and a stack of time-off requests. Then someone calls in sick on Tuesday, and the whole puzzle starts over by text message.
Read moreApprovals stuck in email
The request went out on Monday. By Friday, nobody knows who has it. The person who needs to approve it never saw it, or forgot.
Read more
FAQ
Common questions.
Do we have to replace Workday?
No. Workday stays your system of record for people and finance. We build around it and connect what it doesn't reach.
Will this break when Workday updates?
Workday updates on a regular schedule. We use its supported connection methods, test in a sandbox tenant and add checks that alert us if something stops matching.
How do you handle sensitive employee data?
The connection sees only what its security group allows. We keep fields like pay and identification out of systems that don't need them, and work through your security and privacy review before anything goes live.
Are you a certified Workday partner?
No. We're an independent integration consultant and development team. We build with Workday's official developer tools and approved access, using the access your team grants, and we work alongside your Workday admin or implementation partner rather than replacing them.
Sources
- Workday Docs: Set up Live Data Query ISU authentication (integration system user and security group)
- Workday Docs: Reference: Integrations, EIB, and Web Service Limits
- Workday Docs: Concept: Approval Step
- Workday Docs: Concept: Approval Chain Step
- Workday Education: Security for Administrators, Integrations (Enterprise Interface Builder)
- Workday Education: Business Process Framework
Facts checked against the vendor's own documentation, November 2026. Names are trademarks of their owners. Inkwell is independent and not affiliated with these companies.
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Tell us how you use Workday today.
A few sentences is plenty. We'll tell you what we'd connect first, and whether a ready-made app already does the job.