Time on site into billing and job costing
Arrivals and departures at customer sites matched to work orders, so billable time and travel are ready to review.
Geotab integration consulting
Connect Geotab to the rest of your business.
Geotab records where your vehicles go, how they are driven and how their engines are doing, all inside MyGeotab. We build the connections around it, so trips, hours and maintenance data reach the people and systems that act on them.
Keep it, then extend it
What Geotab does well, and where teams outgrow it.
Where Geotab shines
- Detailed vehicle data
- Accounts made for connections
- Changes delivered as they happen
Where teams hit the limits
- Trips don't reach the jobTime on site and miles driven sit in MyGeotab while billing, job costing and payroll wait for someone to export them.
- Maintenance lives in another toolFault codes and odometer readings get copied into the shop's maintenance or asset system by hand.
- Reports start from exportsFleet numbers get combined with work orders and revenue in spreadsheets each week.
What changes
The same week, with the connection.
Today
- A customer disputes an invoice and the service manager has no proof the tech was there.
- The shop foreman learns about engine faults when a driver calls from the roadside.
- Supervisors export trip reports to find yesterday's long idles and missed visits.
With the connection
- Visit times and locations sit on the service record. The service manager answers the customer directly.
- Fault codes open a work order with the vehicle's history. The foreman schedules the repair.
- Each supervisor gets a morning exception list before the shift. They follow up on those items.
What we build around it
Connecting Geotab to the rest of your work.
Hours and miles into payroll
Drive time and mileage reach payroll with exceptions flagged before anyone signs off.
Fault codes into maintenance
Engine alerts and mileage due dates open a work order in your maintenance system with the vehicle's history.
Proof of service for customers
Visit times and locations attached to the service record, ready when a customer questions an invoice.
Morning exception list
Unplanned stops, long idles and missed visits from the day before sent to each supervisor before the shift starts.
Fleet reports with the rest of the business
Use, fuel and idle time combined with job and revenue numbers in one scheduled report.
How it starts
What happens after you reach out.
You work directly with a senior builder from the first call to launch, not a hand-off to a junior team. How we work
Before we start
What we need from you.
- Someone on your team with admin rights sets up our access. We walk them through it.
- You choose what the connection can see and change, and you can switch it off at any time.
- We build and test on sample data before touching live records.
Technical details for your IT team
Your MyGeotab administrator adds a service account under Users and Drivers, choosing Service Account as the authentication type (see Geotab's guide). A service account can only be used by connected software and cannot sign in to MyGeotab. Geotab recommends View only clearance when a connection just reads data; if it needs to write, the admin builds a custom clearance with only the features required. Your consent is required in every case, and disabling the account cuts the connection off. If your fleet came through a Geotab reseller, we keep them in the loop. Running Samsara elsewhere in the business? See our Samsara page.
FAQ
Common questions.
Do we have to replace Geotab?
No. Geotab stays your fleet system. We build around it and connect what it doesn't reach.
Doesn't Geotab already connect to our other software?
The Geotab Marketplace lists many ready-made add-ons. If one fits, use it. Custom work makes sense when your process spans several systems or the add-on doesn't move the records you need.
Can the connection change anything in MyGeotab?
Only if your admin allows it. Most connections only read data, and Geotab recommends a View only service account for that.
Are you a certified Geotab partner?
No. We're an independent integration consultant and development team. We build with Geotab's official developer tools and approved access, using the access your team grants, and we work alongside your Geotab admin or implementation partner rather than replacing them.
Sources
- Geotab Support: Service accounts for software integration
- Geotab Developers: MyGeotab SDK
- Geotab Developers: Data feed
- Geotab Marketplace
Facts checked against the vendor's own documentation, November 2026. Names are trademarks of their owners. Inkwell is independent and not affiliated with these companies.
Partner with Inkwell
Tell us how you use Geotab today.
A few sentences is plenty. We'll tell you what we'd connect first, and whether a ready-made app already does the job.