Available drivers next to open loads
Remaining hours and current locations shown beside the loads waiting to be covered, so dispatch picks the right driver faster.
Motive integration consulting
Connect Motive to the rest of your business.
Motive tracks your trucks, drivers and equipment: where they are, how many hours each driver has left, and what was spent on fuel. We build the connections around it, so that data reaches dispatch, billing, payroll and reporting without anyone retyping it.
Keep it, then extend it
What Motive does well, and where teams outgrow it.
Where Motive shines
- Hours of service in one place
- Location, safety and maintenance
- Connections the customer controls
Where teams hit the limits
- Loads live in another systemOrders and loads sit in your TMS or ERP, and dispatchers copy stops and times between screens.
- Fuel and expenses get reconciled by handFuel purchases, tolls and receipts are matched to trucks, loads and jobs in a spreadsheet at month end.
- Driver paperwork stops at the appBills of lading, delivery receipts and inspection photos wait for someone to download and file them before billing.
What changes
The same week, with the connection.
Today
- The dispatcher calls drivers to check remaining hours before covering an open load.
- The billing clerk matches signed bills of lading to loads from a pile of photos.
- The fleet manager reconciles fuel receipts against trucks and loads in a spreadsheet.
With the connection
- Remaining hours and locations sit beside open loads. The dispatcher picks the driver and confirms.
- Delivery paperwork is read, matched to the load and staged. The clerk checks it and bills.
- Fuel and expenses line up against trucks and loads. The fleet manager reviews cost per load.
What we build around it
Connecting Motive to the rest of your work.
Delivery paperwork read and attached
Signed delivery receipts and bills of lading are read, matched to the load and staged for billing, with a person checking anything unclear.
Fuel matched to loads and jobs
Fuel and expense records lined up against trucks, routes and loads, so cost per load is ready without a spreadsheet.
Driver hours into payroll
On-duty time, miles and stops reach payroll with exceptions flagged before the run.
Maintenance alerts with an owner
Fault codes and failed inspections open a repair task for the shop with the truck's history attached.
Fleet reports with the rest of the business
Idle time, on-time delivery and miles combined with revenue and cost in one weekly report.
How it starts
What happens after you reach out.
You work directly with a senior builder from the first call to launch, not a hand-off to a junior team. How we work
Before we start
What we need from you.
- Someone on your team with admin rights sets up our access. We walk them through it.
- You choose what the connection can see and change, and you can switch it off at any time.
- We build and test on sample data before touching live records.
Technical details for your IT team
A fleet admin creates the key in the Motive Fleet Dashboard: open the admin menu, choose Developers, then create an API key with a name for the connection (see Motive's guide). Each connected tool can get its own key, and the Developers page lists every key for your fleet, so one can be removed without touching the rest. A test mode setting lets us build and check the connection without changing live data first. We confirm with your team which data your Motive plan includes before quoting. Also running Samsara somewhere in the business? See our Samsara page.
FAQ
Common questions.
Do we have to replace Motive?
No. Motive stays your fleet, safety and compliance system. We build around it and connect what it doesn't reach.
Doesn't Motive already connect to our TMS?
Motive has a marketplace of ready-made connections. If one fits, use it. Custom work makes sense for in-house or niche systems, or when the data needs to reach billing, payroll and reporting too.
Who on our side has to set this up?
A fleet admin creates one key for the connection in the Motive dashboard. It takes a few minutes, and the admin can remove it whenever they want.
Will drivers notice anything different?
No. Drivers keep using the Motive app the way they do today. The difference is in the office, where their logs and paperwork arrive without retyping.
Are you a certified Motive partner?
No. We're an independent integration consultant and development team. We build with Motive's official developer tools and approved access, using the access your team grants, and we work alongside your Motive admin or implementation partner rather than replacing them.
Sources
Facts checked against the vendor's own documentation, November 2026. Names are trademarks of their owners. Inkwell is independent and not affiliated with these companies.
Partner with Inkwell
Tell us how you use Motive today.
A few sentences is plenty. We'll tell you what we'd connect first, and whether a ready-made app already does the job.