Change orders captured from the site
Photos, notes and quantities from the tech turned into a draft variation for the project manager to price and send.
Simpro integration consulting
Connect Simpro to the rest of your business.
Simpro runs quoting, projects, service jobs, stock and recurring maintenance for many electrical, plumbing, HVAC, fire and security contractors. We build the tools and connections around it, so change orders, timesheets and branch numbers stop being copied between systems.
Keep it, then extend it
What Simpro does well, and where teams outgrow it.
Where Simpro shines
- Projects and service in one system
- Strong on stock and assets
- A documented developer platform
Where teams hit the limits
- Change orders move by emailVariations and extra work get agreed on site and in email, then keyed into Simpro days later.
- Timesheets need a second passHours from Simpro get checked, adjusted and retyped for payroll, especially with overtime and allowances.
- Group reporting is manualComparing branches or companies with budgets and pipeline means exports and a spreadsheet only one person understands.
What changes
The same week, with the connection.
Today
- The project manager pieces together change orders from a tech's photos and texts.
- The service coordinator misses assets due for testing until the customer asks.
- The payroll officer reworks timesheets for overtime and allowances before every pay run.
With the connection
- Photos, notes and quantities become a draft variation. The project manager prices it and sends it.
- Assets due for testing are flagged weeks ahead with visits proposed. The coordinator confirms the bookings.
- Hours arrive checked with overtime and allowances worked out. The payroll officer reviews and submits.
What we build around it
Connecting Simpro to the rest of your work.
Timesheets ready for payroll
Hours checked against jobs and schedules, with overtime and allowances worked out before they reach payroll.
Supplier quotes and invoices read
Emailed supplier quotes and bills read by AI and matched to the right job and purchase order for a person to approve.
Inspection reminders that go out on time
Assets due for testing or service flagged weeks ahead, with visits proposed to the customer.
Margin alerts on projects
Jobs running over on hours or materials flagged early, with the cost lines behind the gap.
Reports across branches
Revenue, work in progress and margin across branches combined with budgets in one weekly report.
How it starts
What happens after you reach out.
You work directly with a senior builder from the first call to launch, not a hand-off to a junior team. How we work
Before we start
What we need from you.
- Someone on your team with admin rights sets up our access. We walk them through it.
- You choose what the connection can see and change, and you can switch it off at any time.
- We build and test on sample data before touching live records.
Technical details for your IT team
Direct access works on Simpro Premium builds. A Simpro admin registers the connection inside your build under System Setup, then API, then Applications, which creates a key for that one build; a company with several builds sets up each one (see Simpro's developer center). Your admin can remove the application at any time, which cuts the connection off. Simpro limits how many requests a connection can make each second, so we design connections to ask only for what they need. Comparing tools? See our ServiceTitan page.
FAQ
Common questions.
Do we have to replace Simpro?
No. Simpro stays your system for quotes, jobs and stock. We build around it and connect what it doesn't reach.
What do we need to set up on our side?
A Simpro admin registers the connection in your build, which takes a few minutes. If you run more than one build, each one gets its own.
Doesn't Simpro already connect to our accounting system?
It does for several accounting systems, and you should keep using that. Custom work is for what it doesn't cover, like change orders, payroll rules and group reports.
Can you work alongside our Simpro partner?
Yes. Your partner keeps owning Simpro setup and training. We focus on the steps around it and agree the hand-offs up front.
Are you a certified Simpro partner?
No. We're an independent integration consultant and development team. We build with Simpro's official developer tools and approved access, using the access your team grants, and we work alongside your Simpro admin or implementation partner rather than replacing them.
Sources
- Simpro Developer Center
- Simpro Developer Center: API documentation
- Simpro Help Guide: API FAQs (Premium builds)
Facts checked against the vendor's own documentation, November 2026. Names are trademarks of their owners. Inkwell is independent and not affiliated with these companies.
Partner with Inkwell
Tell us how you use Simpro today.
A few sentences is plenty. We'll tell you what we'd connect first, and whether a ready-made app already does the job.