Timesheets ready for payroll
Clock-ins and job hours gathered per tech, checked against the schedule, and sent to payroll with commissions worked out.
Housecall Pro integration consulting
Connect Housecall Pro to the rest of your business.
Housecall Pro runs scheduling, dispatch, estimates, invoicing and service plans for many home service companies. We build the tools and connections around it, so the office stops copying jobs, hours and payments into other systems at the end of the day.
Keep it, then extend it
What Housecall Pro does well, and where teams outgrow it.
Where Housecall Pro shines
- Simple for techs on the truck
- Estimates with options
- A direct line on the top plan
Where teams hit the limits
- Hours and payroll live elsewhereTech hours, commissions and spiffs get added up in a spreadsheet before payroll runs.
- Month-end needs cleanupDeposits, fees and refunds rarely line up with the books on the first try, and someone reconciles them line by line.
- Branch reporting is a stitch jobComparing crews, branches or service lines with marketing spend and budgets means exports every week.
What changes
The same week, with the connection.
Today
- The bookkeeper spends the 1st matching deposits line by line.
- The office manager totals clock-ins and commissions per tech before payroll every other Friday.
- The CSR reads emailed requests from property managers and creates each job by hand.
With the connection
- Deposits arrive matched to invoices. She checks the three that didn't match.
- Hours and commissions arrive checked against the schedule. The office manager reviews the flagged entries.
- Emailed requests become draft jobs. The CSR checks the address and time, then books them.
What we build around it
Connecting Housecall Pro to the rest of your work.
Deposits matched before month-end
Payments, fees and refunds matched to invoices and deposits, with anything off flagged for the bookkeeper.
Service plan renewals that go out on time
Members due for a tune-up or renewal get a reminder, and the office gets a call list for anyone who doesn't book.
Emailed work requests logged as jobs
Requests from property managers and builders are read by AI and set up as draft jobs for the office to check.
Reports across crews and branches
Revenue, close rates and callbacks combined with ad spend and budgets in one weekly report.
Customer updates beyond the job
Follow-up after the visit, review requests and seasonal notes sent from the job record without extra typing.
How it starts
What happens after you reach out.
You work directly with a senior builder from the first call to launch, not a hand-off to a junior team. How we work
Before we start
What we need from you.
- Someone on your team with admin rights sets up our access. We walk them through it.
- You choose what the connection can see and change, and you can switch it off at any time.
- We build and test on sample data before touching live records.
- Needs Housecall Pro's MAX plan.
Technical details for your IT team
Direct access needs Housecall Pro's MAX plan. An admin on your account generates a key under My Apps, in API Key Management, and can delete it at any time; Housecall Pro's own guidance is to hire a developer you trust for custom connections (see Housecall Pro's API overview). Housecall Pro doesn't give dedicated support for custom connections, so we test against a small set of records before touching your full account. On other plans we work from exports and email, or tell you when a direct connection would pay for the upgrade. Comparing tools? See our Jobber page.
FAQ
Common questions.
Do we have to replace Housecall Pro?
No. Housecall Pro stays your system for jobs, dispatch and invoicing. We build around it and connect what it doesn't reach.
Which Housecall Pro plan do we need?
A direct connection needs the MAX plan. Some work, like reading emailed requests or building reports from exports, can start on any plan.
Doesn't Housecall Pro already connect to QuickBooks?
It does, and you should keep using it. Custom work is for what that sync doesn't cover, like payroll from tech hours, matching deposits and reports across branches. See our QuickBooks page.
Who owns the key?
You do. Your admin creates it, can see it in Housecall Pro and can delete it, which cuts the connection off at once.
Are you a certified Housecall Pro partner?
No. We're an independent integration consultant and development team. We build with Housecall Pro's official developer tools and approved access, using the access your team grants, and we work alongside your Housecall Pro admin or implementation partner rather than replacing them.
Sources
- Housecall Pro Help Center: API overview (MAX plan, generating keys)
- Housecall Pro: Public API documentation
- Housecall Pro: Pricing and plans
Facts checked against the vendor's own documentation, November 2026. Names are trademarks of their owners. Inkwell is independent and not affiliated with these companies.
Partner with Inkwell
Tell us how you use Housecall Pro today.
A few sentences is plenty. We'll tell you what we'd connect first, and whether a ready-made app already does the job.