Daily sales into the books
Each location's sales, tips, fees and deposits summarized and staged in your accounting system for review.
Toast integration consulting
Connect Toast to the rest of your business.
Toast runs orders, payments and labor for many restaurant and hospitality groups, often across many locations. We build the connections and tools around it, so each morning's sales, labor and food cost reach your accounting and your leaders without anyone pulling reports.
Keep it, then extend it
What Toast does well, and where teams outgrow it.
Where Toast shines
- Every location on one system
- Rich detail on every check
- A self-serve way in
Where teams hit the limits
- Accounting is a daily copy jobSales, tips and fees get summarized by hand into the books for each location.
- Labor and sales live apartComparing labor hours with sales by daypart usually means two exports and a spreadsheet.
- Group reporting takes all morningOwners and operators want one view across locations, and someone builds it from Toast reports each day.
What changes
The same week, with the connection.
Today
- The restaurant bookkeeper enters each location's sales, tips and fees into the books every morning.
- General managers wait until noon for yesterday's sales and labor numbers.
- The kitchen manager adds up supplier invoices by hand to estimate food cost.
With the connection
- Daily sales are summarized and staged in accounting. The bookkeeper reviews and posts them.
- Each general manager gets a short morning report. They read it before the lunch rush.
- Supplier invoices are matched to locations and set against sales. The kitchen manager reviews food cost.
What we build around it
Connecting Toast to the rest of your work.
Labor against sales
Hours and pay compared with sales by location and daypart, with overtime risk flagged before the week ends.
Morning reports for every location
Yesterday's sales, labor and comps in one short report, sent to each general manager and the group.
Supplier invoices read and costed
Emailed invoices from food and beverage suppliers read, matched to locations, and set against sales for food cost.
Menu and price checks
Menus and prices compared across locations, with items that drifted from the group standard flagged.
Payroll hours prepared
Time clock hours checked for missing punches and passed to your payroll system for approval.
How it starts
What happens after you reach out.
You work directly with a senior builder from the first call to launch, not a hand-off to a junior team. How we work
Before we start
What we need from you.
- Someone on your team with admin rights sets up our access. We walk them through it.
- You choose what the connection can see and change, and you can switch it off at any time.
- We build and test on sample data before touching live records.
- Standard access reads your data. Making changes in Toast goes through your Toast representative.
Technical details for your IT team
Someone at your group with the Manage Integrations permission for each location opens Toast Web, then Integrations, Toast API access, Manage credentials, and creates a Standard API credential set for only the locations the connection should read (see Toast's guide). For US customers this is included with Restaurant Management Suite Essentials or higher; elsewhere it can be a separate subscription. Standard access reads data only, so what we build reports, reconciles and alerts rather than changing anything in Toast. If a project needs to write back into Toast, that is arranged through your Toast account representative. Keeping the books in QuickBooks or selling online through Shopify? See our QuickBooks and Shopify pages.
FAQ
Common questions.
Do we have to replace Toast?
No. Toast stays where your locations take orders and payments. We build around it and connect what it doesn't reach.
Doesn't Toast already connect to our accounting system?
Toast has partner connections, and you should use one if it fits. Custom work makes sense when you need group-wide numbers, your own rules, or several systems in one view.
Can you change menus or orders in Toast?
Standard access only reads data. If a project needs to write back, such as updating menus, that is arranged through your Toast account representative first.
What plan do we need?
For US customers, Restaurant Management Suite Essentials or higher includes the read-only access we use. We confirm your setup before quoting.
Are you a certified Toast partner?
No. We're an independent integration consultant and development team. We build with Toast's official developer tools and approved access, using the access your team grants, and we work alongside your Toast admin or implementation partner rather than replacing them.
Sources
- Toast developer guide: Standard API access overview
- Toast developer guide: Standard API access requirements
- Toast developer guide: Standard API access credentials
- Toast developer guide: Standard API access FAQs
- Toast Central: Standard API Access
Facts checked against the vendor's own documentation, November 2026. Names are trademarks of their owners. Inkwell is independent and not affiliated with these companies.
Partner with Inkwell
Tell us how you use Toast today.
A few sentences is plenty. We'll tell you what we'd connect first, and whether a ready-made app already does the job.